BODY CORPORATE COMMITTEE INFORMATION
Below is more information about the responsibilities of your Body Corporate Committee, please click each heading for more information.
ALEXANDER APARTMENTS BY-LAWS
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Alexander Apartments By Laws [.pdf] - Twenty-two pages including Building Unit and Car Parking Plans.
QUALITY TOURISM RATING REPORT 2019
CIRCULARS SENT TO OWNERS
ELECTRICITY - SAVANT ENERGY
Contact: 1300 117 376
Website: www.sepn.com.au
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Residential Standing Offer – Please note that discounts are confirmed on application as stated on the bottom of the page.
UTILITY INFRASTRUCTURE & COMMON PROPERTY
BODY CORPORATE STRUCTURE [top]
There must be a Chairperson, Secretary and Treasurer. One person may hold the positions of Chairperson, Secretary and Treasurer or any two of the positions in conjunction.In addition to the officers there are four ordinary members on the committee. The term of office for committee members is 12 months and election results are announced at the Annual General Meeting each year. Owners will receive a notice of this meeting with a ballot paper at least 6 weeks prior to the AGM
COMMITTEE MEETINGS [top]
Refer to Notices
Extra Ordinary Meetings are held when necessary
CONTRIBUTION FUNDS [top]
What is the difference between the administration fund and sinking fund?
Administrative Fund
The Administrative Fund covers expenditure required for the daily running and general maintenance of the Body Corporate. This includes all repairs and maintenance that would occur to buildings, plant and equipment, electrical, gardens and grounds, lifts etc. It would also include caretaking fees which are for the Building Manager to clean and maintain parts of the common property as per our Management Agreement. It also includes community power for the running of pumps, lights, lifts, pool/spa heaters etc.
Sinking Fund
This is a separate fund to the Administrative Fund. The amount owners contribute is based on a sinking fund forecast. Our Sinking Fund Analysis was prepared by Solutions IE. It is a 10 year forecast of major expenditure which covers such items as – painting the common property (including the exterior of the building), major repairs and refurbishment to lift cars, and upgrading common property. These items are considered as capital, or non-recurring major expenditure, and therefore need to be contributed to by all owners over a period of time. The purpose of this fund is that if you owned your Lot for 5 years and the re-painting of the exterior of the building is due in year 10, your Lot has contributed for 5 years towards the painting of the building. Your individual contribution to the Administrative Fund and Sinking fund is based on your lot’s “contribution entitlement”. There are 331 lot entitlements at Alexander Apartments. One bedroom units have 5 lot entitlements and two bedroom units have 7 lot entitlements
LEVY NOTICES [top]
What is a levy notice for?
Levy notices are sent to each owner four times a year. The body corporate levies paid by the owners, give the body corporate the funds to operate.
How are our levies calculated?
Levies are set and based on the financial situation and commitments. Budgets are prepared in October by the Body Corporate Committee. All Owners are sent a voting paper to vote on these motions prior to the Annual General meeting in December each year.
CONTRIBUTIONS IN ARREARS? [top]
What happens if my account is in arrears?
Without contribution payments Alexander Apartments can not meet its financial commitments for essential maintenance and services.
Your Body Corporate Committee is entitled to institute recovery action and after a certain period of time, is required by the Act to institute action to recover any payment in arrears, including interest accrued and costs involved in recovery of the overdue contributions.
What is an “Arrears Notice” for?
An arrears notice is forwarded when your body corporate has not received payment for your Body Corporate Levies from the previous period/s by the due date. This arrears notice is sent out by Body Corporate Services under authorisation of your committee. Dates for payment of contributions are set out in the minutes of your annual general meeting forwarded to you each year.
Interest will be charged at the rate of 2.5% for each month that levies are in arrears.
BODY CORPORATE LEGISLATION [top]
Here are some links to documents relating to Body Corporate legislation and by-laws and the Government Body Corporate web site.
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The BCCM Act 1997 and as amended 2003 - The Act [2661Kb] [.pdf]
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Accommodation Module Regulation 2008 [825Kb] [.pdf]
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The Body Corporate & Community Management (Standard Module)Regulation 2008 [529Kb] [.pdf]
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Govt Dept Web Site for Body Corporate & Community Management
INSURANCE FOR BUILDING, COMMON PROPERTY, PUBLIC LIABILITY, MACHINERY [top]
The Body Corporate is responsible for the insurance of the building and the common property and the cost is included in our Administrative Fund.
Our underwriter is CHU/QBE Insurance and an owner can claim on this policy under certain circumstances i.e. damage to fixtures, water damage to a carpet or ceiling resulting from a common area. (See Body Corporate Services web page for more details)
The Body Corporate's policy does not cover personal contents, such as carpets and curtains, stereos etc.
The excess on our insurance policy is $1 000.00. The regulations referring to insurance excess provides that, if there is an excess, then the Lot owner is to meet that amount, unless certain circumstances dictate that it is a Body Corporate responsibility.
BODY CORPORATE LEVIES [top]
What do our Body Corporate levies cover (where do our payments go)?
Your contribution is pooled with other owners’ payments to maintain your community and common areas to meet regular expenses such as:
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Electricity
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Building Manager's remuneration
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Insurance, including public liability
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Gardens and pools/spa
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General maintenance and repairs
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Fire equipment
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Security CCTV
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2 Lifts
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Administration Agreement with Body Corporate Services
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Sinking Fund for items of a capital nature
Where does my money go?
Your money is deposited with Macquarie Bank into Alexander Apartments' own bank account controlled by your committee and spent in accordance with the budget approved by your Committee and adopted by all owners at our annual general meeting.
Why do my levies vary over 12 months?
The first and second levies for the year are adopted at the December AGM and levied on the current year's budget The third levy of the year for October to December is a notional amount based on the October budget estimates for the following year.
Why does Body Corporate Services collect our money?
Your Committee has appointed BCS to help manage your community’s administration, including collection of the contributions.
Why have I been charged legal fees/interest etc?
If your levy notice was not paid by the due date stated in the notice, BCS would have been requested by your committee to instigate legal action to recover outstanding contributions, interest, solicitors fees etc.
Who is Body Corporate Services?
Owners are the members of the Body Corporate. Body Corporate Services are under contract to the owners and their role is to work with your Body Corporate Committee to ensure that your community runs smoothly in accordance with the Act and regulation that applies to your scheme.
IMPROVEMENTS TO A UNIT [top]
Renovation of Units (.pdf) Please click to read.
Alexander Apartments By Laws [.pdf] Page 11 Renovations, please read.
I want to install an air conditioner or I am making renovations. Do I need approval?
Applications are required in writing addressed to the committee and posted to Body Corporate Services. You must submit with your applications, all plans and specifications. The application will be tabled at the next committee meeting. You should also read your by-laws for particular requirements to Alexander Apartments. This application may need approval via a general meeting by a special resolution
Every owner at Alexander Apartments must abide by the by-laws and rules of the body corporate. The rules are made for a reason and they are legally binding.
More information on requirements for improvements to a unit are available here.